Sunday, April 15, 2012

Leadership/Medical Minutes 4/13/12

Leadership/Medical Minutes 4/13/12
In attendance volunteers: Pam Toy; Sue Selfridge; Ellen Vetter; Susan Merola; Chis Schneller; Rob Baldeo; Scott Sivco; Jenn Schneller; Dr. Jodi Pirro; Jane Abrams; Brittany Abrams; Kelly DiNoia; Kathleen Lao*; Thomas Nemeth*
Staff: David A. Lewis; Sylvia Diaz; Melissa Firmes
*Special Thank you to new volunteers, Thomas and Kathleen for joining us, welcome to the family :)

Discussed the possibility of Dr. Jodi Pirro, taking the lead as our medical director. Our medical team is looking very good at this point. List of medical team and proposed availability for week of camp:
Jodi Pirro/ Sat - Wed (and will be on call thereafter)
Jenn Schneller/ (FULL WEEK)
Jane Abrams-Tucker/ Fri - Fri (FULL WEEK)
Aileen/ (FULL WEEK)
Ellen Vetter (FULL WEEK)
Bree Ferrin/ Mon - thurs
Robbin Blosser/ Sun - Mon
Laurie Groth/ 2-3 days
Maddie Oranges/ 2 - 3 days
Dr. Chris/ ?
Debra Kroupa/ ?
Cindy Chianwitz/ ?

Review of records:
There is a need to ensure health forms are recieved early. Strong efforts will be made to make this happen. Mediacl team will review all volunteer and camper applications. We are working out how they maybe recieved securely through password protected e-mail and/or scanned into the ultracamp system. Thomas Nemeth is exploring how to streamline this system for us. Discussion that he may serve as our medical office manager at camp.

Bus Registration:
During registration when medication is identifyed as needed for that evening it must be kept in original bottles. New instructions are needed.

Supplies needed:
Plenty of zip lock bags and sharpie markers

What works:
Red Dots on charts to identify allergies
Limitation flags
Traveling meds
Different med staff take on certain cabins as "caseloads" for consistency

What to work on:
Increase communication between counselors and medical team. Enhance counselor ability to learn about camper medical needs before camp.
Cabin Counselors will have a "cabin conference" with identified medical team member within first 24 hours of camp to review cabin needs.
Prepare a "script" for counselors when they call parents that will include some brief questions to ensure safety
Increase awareness for activity directors to include special activities for campers with restrictions, let them know what needs we have
Allow for increased communication campwide (cell phones? Walkie-talkies?)
Medical team to present on certain issues at training weekend
CPR Class to be organized

Our medical meetings will have set goals and we will outline what needs to meet.

Next Leadership Meeting: Friday, May 4th 2012 at 6:00 pm
Agenda items: Policies, volunteer staffing positions, organizing camp training weekend

Next Medical Meeting: Wednesday, May 9th 2012 at 6:00 pm
Agenda items: Systems managment, develop script for counselors, plan for chart reviews, organize medical workshops for training weekend

 
Camp Community UPDATE:
Northport Storage Facility was organized thanks to: Ellen Vetter; Joanne Noonan; Sue Selfridge; Ron McGratten; Rob Baldeo and the usual suspects: Dave, Jill and Melissa (special thanks to Dave's Kids Ashley and david who helped out all day!) We founds some good resources for camp training weekend. We are organizing a camp yard sale. This date is to be announced, help is welcomed!
 
Day of Camp at Stony Brook Hospital is still being developed. We are seeking parents and previous campers who would help Dave and Melissa speak to parents on 4/28/12 from 1 - 3 pm.
 
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