Camp Adventure 2012 Official Schedule

Spectacular Saturday August 11^th 2012

Period	Boys 1 & Girls 1	Boys 2 & Girls 2	Boys 3 & Girls 3	Boys 4 & Girls 4	Boys 5 & Girls 5	Boys 6 & Girls 6
7:00 a	Volunteers Wake Up
8:00 a	Breakfast
9:00 a	Set Up Camp! Cabin Counselors meet with Medical Staff for Camper Conferences
12:00 – 1:00 p	Lunch & GET READY FOR CAMPERS
2:00 p	Camper Arrival Welcome Campers to the “Pit Stop”
4:45 p	Emergency Drill
5:00 p	Dinner
6:15 – 7:30 p	Team building
7:30 p	Opening Bonfire

Super Sunday August 12^th 2012

Period	Boys 1 & Girls 1	Boys 2 & Girls 2	Boys 3 & Girls 3	Boys 4 & Girls 4	Boys 5 & Girls 5	Boys 6 & Girls 6
7:00 a	Wake up!
8:00 a	Breakfast
8:45 a	Flagpole
1	Camp Spirit	Arts & Crafts	Sports	Free	Nature	Swimming
2	Sports	Camp Spirit	Arts & Crafts	Nature	Swimming	Free
3	Arts & Crafts	Sports	Nature	Swimming	Free	Camp Spirit
12:00 – 1:45 p	Lunch & Snooze Time
4	Free	Nature	Swimming	Camp Spirit	Arts & Crafts	Sports
	Cabin Counselor Meeting at the Chapel
5	Nature	Swimming	Free	Sports	Camp Spirit	Arts & Crafts
6	Swimming	Free	Camp Spirit	Arts & Crafts	Sports	Nature
5:00 p	Dinner & Sticker Board Time
6:00 p	Leadership Meeting at the Chapel
7:00 p	Hershey Park

Magical Monday August 13^th 2012

Period	Boys 1 & Girls 1	Boys 2 & Girls 2	Boys 3 & Girls 3	Boys 4 & Girls 4	Boys 5 & Girls 5	Boys 6 & Girls 6
7:00 a	Wake up!
8:00 a	Breakfast
8:45 a	Flagpole
1	Nature (Pet Den)	Arts & Crafts	Sports	Free	Camp Spirit	Swimming
2	Sports	Nature (Pet Den)	Arts & Crafts	Camp Spirit	Swimming	Free
3	Arts & Crafts	Sports	Nature (Pet Den)	Swimming	Free	Camp Spirit
12:00 – 1:00 p	Lunch & Snooze Time
1:00 – 5:00 pm	Great Adventure Carnival Safari Exclusive Gorilla Exhibit
5:00 p	Dinner
6:00 p	Leadership Meeting at the Chapel
7:00 p	Relay For Life & Bonfire

Terrific Tuesday August 14^th 2012

Period	Boys 1 & Girls 1	Boys 2 & Girls 2	Boys 3 & Girls 3	Boys 4 & Girls 4	Boys 5 & Girls 5	Boys 6 & Girls 6
8:00 a	Late Wake Up
8:30 a	CrAzY AeRoBiCs at Westley Hall
8:45 a	Breakfast
9:30 a	Flagpole
9:45 a	Group Picture (Wear your Camp T-Shirt)
10:00 a	Field Day Welcome Shelter Island Fire Department
12:00 – 12:30	Clean Up
12:30 – 1:45 p	Lunch & Snooze
2:00 – 5:00 pm	Splish Splash Beach Day Featuring our Camp DJ Rudy Staff Evaluations Scheduled at Westley Hall
5:00 p	Pizza Party
6:00 p	Leadership Meeting at the Chapel
6:30 p	Ice Cream under the Tent Cabin Counselors meet with Cabin Sitters
7:00 p	Lazy River Night Counselors Night Off (Return to cabins by 11:00 pm)

Wild Wednesday August 15^th 2012

Period	Boys 1 & Girls 1	Boys 2 & Girls 2	Boys 3 & Girls 3	Boys 4 & Girls 4	Boys 5 & Girls 5	Boys 6 & Girls 6
7:00 a	Wake up!
8:00 a	Breakfast
8:45 a	Flagpole
1	Camp Spirit	Arts & Crafts	Sports (Archery)	Free	Nature	Swimming
2	Sports (Archery)	Camp Spirit	Arts & Crafts	Nature	Swimming	Free
3	Arts & Crafts	Sports (Archery)	Nature	Swimming	Free	Camp Spirit
12:00 – 1:45 p	Lunch & Snooze Time
4	Free	Nature	Swimming	Camp Spirit	Arts & Crafts	Sports (Archery)
	Cabin Counselor Meeting at the Chapel
5	Nature	Swimming	Free	Sports (Archery)	Camp Spirit	Arts & Crafts
6	Swimming	Free	Camp Spirit	Arts & Crafts	Sports (Archery)	Nature
5:00 p	Dinner & Sticker Board Time
6:00 p	Leadership Meeting at the Chapel
7:00 p	Hollywood Studios & Dance Dance Revolution

Thrilling Thursday August 16^th 2012

Period	Boys 1 & Girls 1	Boys 2 & Girls 2	Boys 3 & Girls 3	Boys 4 & Girls 4	Boys 5 & Girls 5	Boys 6 & Girls 6
7:00 a	Wake up!
8:00 a	Breakfast
8:45 a	Flagpole
9:00 a	Myachi Show at Westley Hall
9:45 – 10:30	Camp Spirit	Arts & Crafts	Myachi	Free	Nature	Swimming
10:45 – 11:15	Myachi	Camp Spirit	Arts & Crafts	Nature	Swimming	Free
11:30 – 12: 15	Arts & Crafts	Myachi	Nature	Swimming	Myachi	Camp Spirit
12:30 – 2:00 p	Lunch & Snooze Time
2:15 – 3:00	Free	Nature	Swimming	Camp Spirit	Arts & Crafts	Myachi
	Cabin Counselor Meeting at the Chapel
3:15 – 4:00 p	Nature	Swimming	Free	Myachi	Camp Spirit	Arts & Crafts
4:00 p	Never Never Land Ball Preparation
5:30 p	Never Never Land Ball The Final Sticker Board Awards
9:00 p	Closing Bonfire Senior Camper Graduation Ceremony

Farewell Friday August 17^th 2012

Period	Boys 1 & Girls 1	Boys 2 & Girls 2	Boys 3 & Girls 3	Boys 4 & Girls 4	Boys 5 & Girls 5	Boys 6 & Girls 6
7:00 a	Wake up & Pack Up
9:00 a	Breakfast & Bring Luggage – Make Sure it’s Tagged!
9:45 a	Closing Flagpole
10:00 a	Closing Ceremony at Westley Hall & Farewell Campers
	Close up Camp All Cabins Vacated by 1:00 pm
12:00 p	Staff Lunch
3:00 p	Staff Bus Departs

Volunteer Training Weekend News! HUGE CHANGE

Volunteer Training Weekend CHANGE!!
We still can't wait to see you at training weekend!! Camp is ALMOST HERE!! 25 days away!!! Follow us on our blog: http://acscampadventure.blogspot.com/

Training Weekend 201:
New Volunteers are scheduled to arrive at 5:00pm on Friday night 7/20/12 to A NEW ADDRESS.
All Volunteers are NOT going to Shelter Island until SATURDAY MORNING. 
Instead we are holding a session for NEW VOLUNTEERS on Friday Night before the retreat on Saturday.
5:00 - 9:00pm /At the LIACC - TRI-CARE Building: 60 Adams Avenue, Hauppuge NY 11788
Use the back entrance. My cell phone is 646.522.5517. This building is very close to the ACS office. Literally, 5 building away: https://maps.google.com/maps?hl=en&client=firefox-a&q=60+Adams+Avenue,+Hauppauge+NY+11788&ie=UTF-8&hq=&hnear=0x89e830396cbd81d5:0x28798f134f8cf8a3,60+Adams+Ave,+Hauppauge,+NY+11788&gl=us&ei=KNAEUKjSK-ff0QHVwdGwCA&ved=0CAUQ8gEwAA

There is NO transportation for our new volunteers out to Shelter Island, unless you have been alerted otherwise.
New volunteers should plan to stay at Quinipet until 3:00pm on Sunday. Jill has already sent out information about what you should bring, but please call if you have any questions or concerns.
Directions: http://www.quinipet.org/driving-directions.html

Veteran volunteers are scheduled to arrive by 10:00 am on Saturday morning 7/21/12.
Veteran volunteers have been provided with a bus that will leave at 7:30 am on Saturday morning from the ACS office, the bus will depart from Shelter Island on Sunday at 3:00pm. You MUST register for this BUS! Space is limited and the bus is almost FULL.


Please make sure you do the following:
1. You have been e-mailed the Volunteer Training Manual. Read it. Print and sign the last page and either bring to training weekend or mail to the office attention: Camp Adventure.
2. You were sent the agenda for training weekend, so you can get a sneak peek.
3. Make sure you turn in your HEALTH FORM on or before training weekend.
4. Bring a bathing suit to training weekend. We will be conducting swim tests.
5. Get back to me if you plan to take the Veteran Bus. BUS? Be advised that after the ACS drop off on Sunday volunteers are may block out some time for an "extra surprise training" just for those interested. 
6. Remember that you are AMAZING!! Thanks for being such a special part of our Camp Adventure Family.

Warm Fuzzies,
Melissa & Dave
Contact number for the training weekend: 646.522.5517

Want Some Extra Camp Spirit?
Two Brand New Cheers!
Listen here - don't tell me we can't turn these into cheers!!

"I Like Cold Beverages" - to be sung right before Snack Shack
http://www.youtube.com/watch?v=pk9-28HgxfE

I Like Cold Beverages
I like Cold Beverages
I like Cold Beverages
Stick it in the fridge!
Stick it in the fridge!
If you like your drinks cold man, Stick it in the fridge
Go girl work the cold one!
Go girl work the cold one!

"Take a Bath, wash Yourself" - to be sung when it's time to take a shower
http://www.youtube.com/watch?v=LVjXl3L_2D4
Take a bath, wash yourself
take a bath try and use a little soap
take a bath wash yourself take a bath
I came here with some soap in my hand, its greean, fesh, slick its all cool
and don't worry bout conditioner, shampoo or towel cuz girl i got that too
it's never pleasent when your smellin' like a pheasent full grown germean shepard
you better clean better or i wont mess with ya no i wont,
flys dont touch you no they dont
take a bath, wash yourself take a bath be sure and use a little soap
Attention all you guys and gals, you gatta take a bath,
cuz if you dont and you go out, you smell like a horses XXXX
So get that towel around ya for you look like a ???
gunna sat it one more time now baby girl you gatta take a bath
Take a bath wash yourself take a bath please use a little soap
Take a bath wash yourself take a bath

Volunteer Training Weekend 7/10 - 7/22/12

There is NO bus for volunteers leaving on Friday.  

There was an error in the mailing. There is NO Friday bus.

Training Starts on Friday 5:00pm for ALL NEW VOLUNTEERS!!

The Veteran Bus leaves on Saturday Morning from the ACS Office at 7:30 am. 

Training starts Saturday at 10am

for all VETERAN VOLUNTEERS!!

 

 

 

Activities Meeting Agenda 7-11-12

Hi Activities Team!!


Here's what's on the agenda for tomorrow night. It's time to tie things up.



1. Attached you will find the Specialty Activity Outline. It would be most helpful if point people could fill out the outline so that we have a good plan on how to accomplish the logistics at camp. Please complete what you can now.



2. See a sample schedule of daily activities. Just for reference.



We need to review the questions/ needs for each night I highlighted in red. We also need to secure any additional supplies.

8/11 Saturday

3:00 pm Camper Arrival

        SURPRISE!

       (see Nicole Sanchez for examples of signs).  – A-TEAM

5:30pm Fire drill

            Horn Blows and all of Camp report to Dining Hall

6:00 pm Dinner

7:30 Bonfire – NEEDS POINT PERSON

*We need ideas for bonfiire. Who will lead? What else do we need overall for this day?  

8/12 Sunday

Day-Time Activities  - Regular Schedule

Point People: Kim, Joanne & Sue Rubin

Evening Activity: Hershey Park* Labor Intensive

We need at least two levels of activities one for the younger and one for older kids.

This activity will start at 7:30 pm and go till 9:00 for little kids and till 10 pm for older kids.

Music should not be overlooked at this event.

*Kim has been working on the activities for this event - she' away on vacation, but it looks like we are in good shape.We will need to work on it when she comes back. 

8/13 Monday

Point People

Mike Pulgrano & Marissa Sinclair

Great Adventure Safari (a.k.a. Carnival)

Day Time Activity (Regular AM Day and No PM Activities)

Starts After Lunch 1:00 pm – 5:00 Dinner Time

*We need to secure the carnival. We need an invoice. Do we need extra liability insurance?  

Evening Activity

7:00 – 10:00 pm

RELAY for LIFE

Dessert Under the Tent

Music / DJ

Luminary Bags

Track is set up next to the Tent

Bonfire

*The Camp Spirit Team will work on this event. We are inviting the Fire Chief on Fire Island to be honored. Any other ideas on honorees? 

8/14 Tuesday

Point People

Rob Baldeo

Field Day / Beach Day

*We need help with Field Day activities. HELP!! Tony??

No regular day time activities

Sleep in!

8:00 Wake Up

8:45 – 9:30 Breakfast

9:30 – 9:45 Flagpole

10:00 – 12:00 FIELD DAY

12:00 – 12:30 Clean-up

12:30 – 1:30 LUNCH

1:30 – 1:45 REST

2:00 – 5:00 SPLISH SPLASH at BEACH DAY

5:00 – 6:30 DINNER/ PIZZA at Beach Day

6:30 – 7:15 Freshen-up

7:30 – 7:45 Counselor switch / Counselor’s Night Off – Meet under the tent

8:00 – 10:00 SURPRISE  with the Baby Sitters & LIT/CIT

11:00 Lights out all camp

*Did we secure the water slides? Need invoices. We need a list of all the food goodies we need for beach day.

Tents?

8/15

Point People

Marissa Sinclair/Dave

Regular day time activity schedule

Evening Activity Starts at 7:00 pm

FRIGHT FEST at Hollywood Studios & DDR

*DDR is ready to go and so are ghost busters? We have no band. What else can we do this night?  

8/16 Thursday

Point People

Nicole Sanchez / Kim Bjorklund

Disney Never Never Land Ball

Regular day time activities – Less period 6

4:00 – 5:15 Disney Never Never Land Ball Prep

5:30 – 8:30 Disney Never Never Land Ball / Catered Dinner

8:30 – 9:00 SURPRISES

9:00 – 10:30 Bonfire & Graduation Ceremonies for Senior Camp

10:30 – 11:00

*Need invoice for the catering. DECORATIONS?? What do we need?

Friday 8/17

Pack up

Breakfast

Closing Circle  at Bonfire area & T-Shirt Signing Ceremony

Say goodbye to campers

All Camp Pack up!

*Karissa Carey? Will she play at closing circle too?

Typical Regular Day Schedule

7:00 Wake Up

7:45 – 8:30 Breakfast

8:30 – 8:45 Flagpole

9:00 – 9:45 Period 1

10:00 – 10:45 Period 2

11:00 – 11:45 Period 3

12:00 – 1:00 LUNCH

1:00 – 1:45 REST

2:00 – 2:45 Period 4

3:00 – 3:45 Period 5

4:00 – 4:45 Period 6

5:00 – 6:45 DINNER

7:00 – 10:00 Evening Activity

11:00 LIGHTS OUT

Camp Adventure WiSH LiST 2012 Updated 6.19.12

Are you wondering... "What CAN I DO to support Camp Adventure this year?" 
We are looking for small and modest donations that can help us in a HUGE way this summer. New to camp? We can arrange for a pick up.
Volunteers & LiT/CiT's we are looking for you to drop these items off at the camp office or bring them to training weekend.

Super Small Requests that have BiG payoffs:
Favorite old fashion candy & Fun Looking Candies
Bandannas
HUGE Cardboard Boxes
Glow Bracelets / Necklaces
Anything Hershey Park, Great Adventure, splish Splash or Disney Related
Anything Tinkerbell or Pirates Related

Modest Requests that will SHOW OFF
Sponsor a child for the banquet dinner on Thursday night - $9 per Child
Sponsor the Yearbook - $20 per yearbook
Supply a cabin of kids with a PIZZA PARTY - $100 per Cabin

BiG TiCKET!!Sponsor our CARNiVAL (Rides & Games)- $2500

Whether you donate online or donate services to help fulfill items on this wish list, remember that every bit helps! Through your generosity, you can help ensure a fun, exciting and enjoyable experience for all campers. Our theme this year is “Theme Park Road-Trip”, where we will recreate a day at some popular theme parks

Other Sponsorship Opportunities we are always looking for...

Services/Equipment Rental

·          Outdoor lighting units

·          Portable PA system/sound system

·          Professional videographer/photographer for the week of camp

·          DJ, entertainers

·          Camp carnival rides

·          Inflatable bounces/slides/games

Special Camp Event Sponsorship

·          Halloween Party - $2,500

·          Holiday Party - $3,000

·          Day At The Aquarium - $3,000

·          Camp Sports, Arts and Crafts, Nature, and Music Programs - $5,000

·          Senior camper leadership program $3,000

·          Catering of barbeque - $3,000

·          Catering of dinner buffet - $3,000

·          Game Night - $2,500

·          Every campers birthday celebration - $1,000

·          Camp pizza party - $1,500

·         Snack Shack - $500 per day

Camp Adventure Signature Items

·          Camp Adventure sweatshirts - $6,000

·          Camp Adventure blankets or beach towels - $5,000

·          Camp Adventure embroidered hats - $4,000

·          Camp Adventure backpacks/duffel bags -$4,000

·          Camp Adventure t-shirts - $3,000

·          Camp Adventure PJs - $3,000

·          Camp Adventure mini-pillows - $2,500

·          Camp Adventure laundry bags  - $1,000

Camper Sponsorship

The cost to send a child to camp is approximately $2000. Sponsorship includes all the operating and year-round expenses for Camp Adventure, including special events and reunions during the fall, winter and spring months. Please remember that donations of all types are greatly appreciated and help to support the overall cost of running Camp Adventure.

For more information or to donate please call Camp adventure at (631) 300-3155 or 1-800-227-2345, or visit our website at cancer.org/campadventure.


Little Wishes:

Camper Welcome Bag Supplies (our goal is to have 150 of each of these items)

·          Sunscreen (SPF 15 or higher) and bug repellent

·          Travel size personal hygiene items (deodorants, toothbrushes, toothpaste, combs, hair brushes, shampoo, etc.)

·          Mini photo albums

·          White cotton t-shirts (child and adult sizes)

·          White cotton baseball hats (adjustable for size)

·          Pillows and white pillow cases

·          Nylon or canvas laundry bags

·          Beach towels

·          Fanny packs

·          Assorted stuffed animals (small)

·          Stationary sets/postcards/stamps

·          Flashlights

·          Rain Gear/ponchos

Activity and Office Supplies:

·          Portable color printer/scanner

·          Digital camera and photo printer

·          Binoculars and telescope

·          Long range walkie-talkies (approx. 30)

·          Assorted musical instruments

·          Halloween costumes, props, statues for haunted house

·          Packing tape

·          Batteries

·          Generator

·          Chocolate fountain

·          Party decorations/balloons/helium tank

·          Paper goods (paper towels, paper plates, cups, plastic utensils)

·          Individually wrapped snacks/cookies/granola bars/fruit roll-ups, chips

·          Hershey products

·          Handi-wipes/moist towelettes, Juice boxes, water bottles

Activities Meeting Update from 6-6-12

Our Next Meeting is 6-20-12
It's getting closer and closer to camp. I can't believe it. I hope that you are all filled with ideas on how to make all our dreams happen this year.

I wanted to give you an update on how we are managing with our activities. I think we are in great shape.

When we started dreaming our estimated costs for the activities during the week would have a retail value of about $25,000... and I asked you to do it, for $0. That's a BIG leap! We are not there yet, but getting closer!

I know you have already seen the schedule of events. Here's where we are at with our small, medium and big ticket items.

Candy - to create candyland/Hershey Park we are asking volunteers and friends to donate candy and looking for donations at stores.- This is already happening. Many people have committed to donating these goodies.

S'Mores - Believe it or not, the four campfires at camp could equal about $800 worth of s'mores!! Once this hit the pipeline our volunteers said they would have this covered. CHECK!

At waterfront for an optional activity, looks like we have a bouncer that new volunteer Kim Bjorklund is willing to lend us. This will be a nice addition, at no cost!! Thank you Kim :)

We have three events that require a DJ, we already have TWO covered without cost and working on two more. we have leads, it's not uncommon for us to pay for some travel for these types of things. - Dave has a DJ that will be working our Disney Ball and Jill spoke with Rudy about coming out for beach day.

We have one event that needs a band with sound equipment, we have a great lead on getting this for free - again, we may need possibly pay for travel- This is Kathleen Lao's Brother's Band.

Splish Splash day - Amazing! we have a quote for about $1400 worth of water slides and other cool stuff for only $250 bucks! this is a great deal not only that... I just got a check to have it payed for AWESOME!! Thanks Rob. 

Pizza for beach day/splish splash day will cost about $1500- That's a pretty low price for the Pizza!! Maybe we will also get some sponsors.

The catering for Disney Ball/ Banquet - a big tradition to have this catered meal... we got an amazing quote of only $9 per person for lots of bells and whistles, including a pasta station and paper goods. Thanks for getting this great quote Nicole!

The dance Dance Revolution - we are still in negotiations, but they have worked with us in the past and always been quite reasonable. (Dave in negotiations)

The Carnival is our big ticket! we are looking for underwriters for this event. Still looking to get bids at this point. (Marissa and Mike Pulgrano were looking intro this. It's our BIG Ticket item! We hope to have sponsors for this. It will likely cost around $2500) 

Yearbook - We are moving ahead with a soft cover yearbook and Jill is in the process of getting these details for us.

Other Items we need to start working on and need prices.

TShirts - Thanks to Kim Bjorklund's husband Eric we have an awesome logo to work with.

Sweatshirts

Knapsacks

Water bottles