Activities Meeting Agenda 7-11-12

Hi Activities Team!!


Here's what's on the agenda for tomorrow night. It's time to tie things up.



1. Attached you will find the Specialty Activity Outline. It would be most helpful if point people could fill out the outline so that we have a good plan on how to accomplish the logistics at camp. Please complete what you can now.



2. See a sample schedule of daily activities. Just for reference.



We need to review the questions/ needs for each night I highlighted in red. We also need to secure any additional supplies.

8/11 Saturday

3:00 pm Camper Arrival

        SURPRISE!

       (see Nicole Sanchez for examples of signs).  – A-TEAM

5:30pm Fire drill

            Horn Blows and all of Camp report to Dining Hall

6:00 pm Dinner

7:30 Bonfire – NEEDS POINT PERSON

*We need ideas for bonfiire. Who will lead? What else do we need overall for this day?  

8/12 Sunday

Day-Time Activities  - Regular Schedule

Point People: Kim, Joanne & Sue Rubin

Evening Activity: Hershey Park* Labor Intensive

We need at least two levels of activities one for the younger and one for older kids.

This activity will start at 7:30 pm and go till 9:00 for little kids and till 10 pm for older kids.

Music should not be overlooked at this event.

*Kim has been working on the activities for this event - she' away on vacation, but it looks like we are in good shape.We will need to work on it when she comes back. 

8/13 Monday

Point People

Mike Pulgrano & Marissa Sinclair

Great Adventure Safari (a.k.a. Carnival)

Day Time Activity (Regular AM Day and No PM Activities)

Starts After Lunch 1:00 pm – 5:00 Dinner Time

*We need to secure the carnival. We need an invoice. Do we need extra liability insurance?  

Evening Activity

7:00 – 10:00 pm

RELAY for LIFE

Dessert Under the Tent

Music / DJ

Luminary Bags

Track is set up next to the Tent

Bonfire

*The Camp Spirit Team will work on this event. We are inviting the Fire Chief on Fire Island to be honored. Any other ideas on honorees? 

8/14 Tuesday

Point People

Rob Baldeo

Field Day / Beach Day

*We need help with Field Day activities. HELP!! Tony??

No regular day time activities

Sleep in!

8:00 Wake Up

8:45 – 9:30 Breakfast

9:30 – 9:45 Flagpole

10:00 – 12:00 FIELD DAY

12:00 – 12:30 Clean-up

12:30 – 1:30 LUNCH

1:30 – 1:45 REST

2:00 – 5:00 SPLISH SPLASH at BEACH DAY

5:00 – 6:30 DINNER/ PIZZA at Beach Day

6:30 – 7:15 Freshen-up

7:30 – 7:45 Counselor switch / Counselor’s Night Off – Meet under the tent

8:00 – 10:00 SURPRISE  with the Baby Sitters & LIT/CIT

11:00 Lights out all camp

*Did we secure the water slides? Need invoices. We need a list of all the food goodies we need for beach day.

Tents?

8/15

Point People

Marissa Sinclair/Dave

Regular day time activity schedule

Evening Activity Starts at 7:00 pm

FRIGHT FEST at Hollywood Studios & DDR

*DDR is ready to go and so are ghost busters? We have no band. What else can we do this night?  

8/16 Thursday

Point People

Nicole Sanchez / Kim Bjorklund

Disney Never Never Land Ball

Regular day time activities – Less period 6

4:00 – 5:15 Disney Never Never Land Ball Prep

5:30 – 8:30 Disney Never Never Land Ball / Catered Dinner

8:30 – 9:00 SURPRISES

9:00 – 10:30 Bonfire & Graduation Ceremonies for Senior Camp

10:30 – 11:00

*Need invoice for the catering. DECORATIONS?? What do we need?

Friday 8/17

Pack up

Breakfast

Closing Circle  at Bonfire area & T-Shirt Signing Ceremony

Say goodbye to campers

All Camp Pack up!

*Karissa Carey? Will she play at closing circle too?

Typical Regular Day Schedule

7:00 Wake Up

7:45 – 8:30 Breakfast

8:30 – 8:45 Flagpole

9:00 – 9:45 Period 1

10:00 – 10:45 Period 2

11:00 – 11:45 Period 3

12:00 – 1:00 LUNCH

1:00 – 1:45 REST

2:00 – 2:45 Period 4

3:00 – 3:45 Period 5

4:00 – 4:45 Period 6

5:00 – 6:45 DINNER

7:00 – 10:00 Evening Activity

11:00 LIGHTS OUT

Camp Adventure WiSH LiST 2012 Updated 6.19.12

Are you wondering... "What CAN I DO to support Camp Adventure this year?" 
We are looking for small and modest donations that can help us in a HUGE way this summer. New to camp? We can arrange for a pick up.
Volunteers & LiT/CiT's we are looking for you to drop these items off at the camp office or bring them to training weekend.

Super Small Requests that have BiG payoffs:
Favorite old fashion candy & Fun Looking Candies
Bandannas
HUGE Cardboard Boxes
Glow Bracelets / Necklaces
Anything Hershey Park, Great Adventure, splish Splash or Disney Related
Anything Tinkerbell or Pirates Related

Modest Requests that will SHOW OFF
Sponsor a child for the banquet dinner on Thursday night - $9 per Child
Sponsor the Yearbook - $20 per yearbook
Supply a cabin of kids with a PIZZA PARTY - $100 per Cabin

BiG TiCKET!!Sponsor our CARNiVAL (Rides & Games)- $2500

Whether you donate online or donate services to help fulfill items on this wish list, remember that every bit helps! Through your generosity, you can help ensure a fun, exciting and enjoyable experience for all campers. Our theme this year is “Theme Park Road-Trip”, where we will recreate a day at some popular theme parks

Other Sponsorship Opportunities we are always looking for...

Services/Equipment Rental

·          Outdoor lighting units

·          Portable PA system/sound system

·          Professional videographer/photographer for the week of camp

·          DJ, entertainers

·          Camp carnival rides

·          Inflatable bounces/slides/games

Special Camp Event Sponsorship

·          Halloween Party - $2,500

·          Holiday Party - $3,000

·          Day At The Aquarium - $3,000

·          Camp Sports, Arts and Crafts, Nature, and Music Programs - $5,000

·          Senior camper leadership program $3,000

·          Catering of barbeque - $3,000

·          Catering of dinner buffet - $3,000

·          Game Night - $2,500

·          Every campers birthday celebration - $1,000

·          Camp pizza party - $1,500

·         Snack Shack - $500 per day

Camp Adventure Signature Items

·          Camp Adventure sweatshirts - $6,000

·          Camp Adventure blankets or beach towels - $5,000

·          Camp Adventure embroidered hats - $4,000

·          Camp Adventure backpacks/duffel bags -$4,000

·          Camp Adventure t-shirts - $3,000

·          Camp Adventure PJs - $3,000

·          Camp Adventure mini-pillows - $2,500

·          Camp Adventure laundry bags  - $1,000

Camper Sponsorship

The cost to send a child to camp is approximately $2000. Sponsorship includes all the operating and year-round expenses for Camp Adventure, including special events and reunions during the fall, winter and spring months. Please remember that donations of all types are greatly appreciated and help to support the overall cost of running Camp Adventure.

For more information or to donate please call Camp adventure at (631) 300-3155 or 1-800-227-2345, or visit our website at cancer.org/campadventure.


Little Wishes:

Camper Welcome Bag Supplies (our goal is to have 150 of each of these items)

·          Sunscreen (SPF 15 or higher) and bug repellent

·          Travel size personal hygiene items (deodorants, toothbrushes, toothpaste, combs, hair brushes, shampoo, etc.)

·          Mini photo albums

·          White cotton t-shirts (child and adult sizes)

·          White cotton baseball hats (adjustable for size)

·          Pillows and white pillow cases

·          Nylon or canvas laundry bags

·          Beach towels

·          Fanny packs

·          Assorted stuffed animals (small)

·          Stationary sets/postcards/stamps

·          Flashlights

·          Rain Gear/ponchos

Activity and Office Supplies:

·          Portable color printer/scanner

·          Digital camera and photo printer

·          Binoculars and telescope

·          Long range walkie-talkies (approx. 30)

·          Assorted musical instruments

·          Halloween costumes, props, statues for haunted house

·          Packing tape

·          Batteries

·          Generator

·          Chocolate fountain

·          Party decorations/balloons/helium tank

·          Paper goods (paper towels, paper plates, cups, plastic utensils)

·          Individually wrapped snacks/cookies/granola bars/fruit roll-ups, chips

·          Hershey products

·          Handi-wipes/moist towelettes, Juice boxes, water bottles

Activities Meeting Update from 6-6-12

Our Next Meeting is 6-20-12
It's getting closer and closer to camp. I can't believe it. I hope that you are all filled with ideas on how to make all our dreams happen this year.

I wanted to give you an update on how we are managing with our activities. I think we are in great shape.

When we started dreaming our estimated costs for the activities during the week would have a retail value of about $25,000... and I asked you to do it, for $0. That's a BIG leap! We are not there yet, but getting closer!

I know you have already seen the schedule of events. Here's where we are at with our small, medium and big ticket items.

Candy - to create candyland/Hershey Park we are asking volunteers and friends to donate candy and looking for donations at stores.- This is already happening. Many people have committed to donating these goodies.

S'Mores - Believe it or not, the four campfires at camp could equal about $800 worth of s'mores!! Once this hit the pipeline our volunteers said they would have this covered. CHECK!

At waterfront for an optional activity, looks like we have a bouncer that new volunteer Kim Bjorklund is willing to lend us. This will be a nice addition, at no cost!! Thank you Kim :)

We have three events that require a DJ, we already have TWO covered without cost and working on two more. we have leads, it's not uncommon for us to pay for some travel for these types of things. - Dave has a DJ that will be working our Disney Ball and Jill spoke with Rudy about coming out for beach day.

We have one event that needs a band with sound equipment, we have a great lead on getting this for free - again, we may need possibly pay for travel- This is Kathleen Lao's Brother's Band.

Splish Splash day - Amazing! we have a quote for about $1400 worth of water slides and other cool stuff for only $250 bucks! this is a great deal not only that... I just got a check to have it payed for AWESOME!! Thanks Rob. 

Pizza for beach day/splish splash day will cost about $1500- That's a pretty low price for the Pizza!! Maybe we will also get some sponsors.

The catering for Disney Ball/ Banquet - a big tradition to have this catered meal... we got an amazing quote of only $9 per person for lots of bells and whistles, including a pasta station and paper goods. Thanks for getting this great quote Nicole!

The dance Dance Revolution - we are still in negotiations, but they have worked with us in the past and always been quite reasonable. (Dave in negotiations)

The Carnival is our big ticket! we are looking for underwriters for this event. Still looking to get bids at this point. (Marissa and Mike Pulgrano were looking intro this. It's our BIG Ticket item! We hope to have sponsors for this. It will likely cost around $2500) 

Yearbook - We are moving ahead with a soft cover yearbook and Jill is in the process of getting these details for us.

Other Items we need to start working on and need prices.

TShirts - Thanks to Kim Bjorklund's husband Eric we have an awesome logo to work with.

Sweatshirts

Knapsacks

Water bottles

Camp Adventure Reunion at Relay - Friday 6/15/12

Friday, 6/15/12 at 5:00 pm

Camp Adventure Reunion 

At SUNY Farmingdale Relay for Life

Please RSVP & Bring a Pot Luck Meal

Hope to see you and your family & friends :)

Updated Camp Adventure Wish List 2012

Are you wondering... "What CAN I DO to support Camp Adventure this year?" 
We are looking for small and modest donations that can help us in a HUGE way this summer. New to camp? We can arrange for a pick up.
Volunteers & LiT/CiT's we are looking for you to drop these items off at the camp office or bring them to training weekend.

Super Small Requests that have BIG payoffs:
Favorite old fashion candy & Fun Looking Candies
Bandannas
HUGE Cardboard Boxes
Glow Bracelets / Necklaces
Anything Hershey Park, Great Adventure, splish Splash or Disney Related
Anything Tinkerbell or Pirates Related

Modest Requests that will SHOW OFF
Sponsor a child for the banquet dinner on Thursday night - $9 per Child
Sponsor the Yearbook - $20 per yearbook
Supply a cabin of kids with a PIZZA PARTY - $100 per Cabin
Sponsor Splish Splash Day - $250

BiG TiCKET!!Sponsor our CARNiVAL (Rides & Games)- $2500

Whether you donate online or donate services to help fulfill items on this wish list, remember that every bit helps! Through your generosity, you can help ensure a fun, exciting and enjoyable experience for all campers. Our theme this year is “Theme Park Road-Trip”, where we will recreate a day at some popular theme parks

Other Sponsorship Opportunities we are always looking for...

Services/Equipment Rental

·          Outdoor lighting units

·          Portable PA system/sound system

·          Professional videographer/photographer for the week of camp

·          DJ, entertainers

·          Camp carnival rides

·          Inflatable bounces/slides/games

Special Camp Event Sponsorship

·          Halloween Party - $2,500

·          Holiday Party - $3,000

·          Day At The Aquarium - $3,000

·          Camp Sports, Arts and Crafts, Nature, and Music Programs - $5,000

·          Senior camper leadership program $3,000

·          Catering of barbeque - $3,000

·          Catering of dinner buffet - $3,000

·          Game Night - $2,500

·          Every campers birthday celebration - $1,000

·          Camp pizza party - $1,500

·         Snack Shack - $500 per day

Camp Adventure Signature Items

·          Camp Adventure sweatshirts - $6,000

·          Camp Adventure blankets or beach towels - $5,000

·          Camp Adventure embroidered hats - $4,000

·          Camp Adventure backpacks/duffel bags -$4,000

·          Camp Adventure t-shirts - $3,000

·          Camp Adventure PJs - $3,000

·          Camp Adventure mini-pillows - $2,500

·          Camp Adventure laundry bags  - $1,000

Camper Sponsorship

The cost to send a child to camp is approximately $2000. Sponsorship includes all the operating and year-round expenses for Camp Adventure, including special events and reunions during the fall, winter and spring months. Please remember that donations of all types are greatly appreciated and help to support the overall cost of running Camp Adventure.

For more information or to donate please call Camp adventure at (631) 300-3155 or 1-800-227-2345, or visit our website at cancer.org/campadventure.


Little Wishes:

Camper Welcome Bag Supplies (our goal is to have 150 of each of these items)

·          Sunscreen (SPF 15 or higher) and bug repellent

·          Travel size personal hygiene items (deodorants, toothbrushes, toothpaste, combs, hair brushes, shampoo, etc.)

·          Mini photo albums

·          White cotton t-shirts (child and adult sizes)

·          White cotton baseball hats (adjustable for size)

·          Pillows and white pillow cases

·          Nylon or canvas laundry bags

·          Beach towels

·          Fanny packs

·          Assorted stuffed animals (small)

·          Stationary sets/postcards/stamps

·          Flashlights

·          Rain Gear/ponchos

Activity and Office Supplies:

·          Portable color printer/scanner

·          Digital camera and photo printer

·          Binoculars and telescope

·          Long range walkie-talkies (approx. 30)

·          Assorted musical instruments

·          Halloween costumes, props, statues for haunted house

·          Packing tape

·          Batteries

·          Generator

·          Chocolate fountain

·          Party decorations/balloons/helium tank

·          Paper goods (paper towels, paper plates, cups, plastic utensils)

·          Individually wrapped snacks/cookies/granola bars/fruit roll-ups, chips

·          Hershey products

·          Handi-wipes/moist towelettes, Juice boxes, water bottles

Upcoming Meetings & Events *Camp Adventure*

*Friendly Reminder*

Volunteer Health Forms are DUE by Training Weekend. 


Camper Applications are DUE July 6th!

Please note that we have several meetings & events coming up on the Camp Adventure Calendar. 


Wednesday, 6/20/12 at 6:00 pm
Activities Committee

•  Create activity plans for each event, so that the A-TEAM at camp knows these events well.
•   Make a strategy to get as much of this stuff for FREE as possible. Let’s talk about leads and thoughts on getting the lowest cost.
• Map out what can be done between NOW and our NEXT meeting 

Thursday, 6/21/12 at 5:00 pm

Training Weekend Planning

Volunteers that are interested in helping with the planning of training weekend are welcome to join us at the camp office.

Many Warm Fuzzies,

Melissa & Dave  

DiVAS Half Marathon 10/7/2012

Have some fun with your CaMp FaMiLy and run/walk with us. The DiVAS Half Marathon will be held in Nassau County on a flat and fast course starting and finishing at historic Eisenhower Park. We invite all of our camp ladies to join our Camp Adventure Team and will raise some money for ACS Camp Adventure while having LOTS of FUN :)






The Date: October 7th, 2012

For Non-Runners/Walkers... we would love to have you cheer us on!
We also invite our friends & family of Camp Adventure Family Members to join us. 

Here's the Link:
http://www.runlikeadiva.com/Half_Marathon_Events/Long_Island__NY.htm

FYI from DiVAS Half Marathon:
We have created the CAMPADVENTLI2012 for your group to use to register with to receive $5 off the half marathon registration price. Please note the code is only good for 20 uses for the half marathon only so please distribute it to your group members accordingly. Should you need additional uses, please provide us with the additional names and we will create another code.

We have also added your group name Camp Adventure to the Group Affiliation section of the online registration. Please make sure your group members select your group so we can keep count of how many have registered. PLEASE NOTE: selecting your group will not give you the $5.00 discount. The code must be entered separately when it asks for payment and entered in ALL CAPS. This code will be good through 7/31/12.