Updated Camp Adventure Wish List 2012

Are you wondering... "What CAN I DO to support Camp Adventure this year?" 
We are looking for small and modest donations that can help us in a HUGE way this summer. New to camp? We can arrange for a pick up.
Volunteers & LiT/CiT's we are looking for you to drop these items off at the camp office or bring them to training weekend.

Super Small Requests that have BIG payoffs:
Favorite old fashion candy & Fun Looking Candies
Bandannas
HUGE Cardboard Boxes
Glow Bracelets / Necklaces
Anything Hershey Park, Great Adventure, splish Splash or Disney Related
Anything Tinkerbell or Pirates Related

Modest Requests that will SHOW OFF
Sponsor a child for the banquet dinner on Thursday night - $9 per Child
Sponsor the Yearbook - $20 per yearbook
Supply a cabin of kids with a PIZZA PARTY - $100 per Cabin
Sponsor Splish Splash Day - $250

BiG TiCKET!!Sponsor our CARNiVAL (Rides & Games)- $2500

Whether you donate online or donate services to help fulfill items on this wish list, remember that every bit helps! Through your generosity, you can help ensure a fun, exciting and enjoyable experience for all campers. Our theme this year is “Theme Park Road-Trip”, where we will recreate a day at some popular theme parks

Other Sponsorship Opportunities we are always looking for...

Services/Equipment Rental

·          Outdoor lighting units

·          Portable PA system/sound system

·          Professional videographer/photographer for the week of camp

·          DJ, entertainers

·          Camp carnival rides

·          Inflatable bounces/slides/games

Special Camp Event Sponsorship

·          Halloween Party - $2,500

·          Holiday Party - $3,000

·          Day At The Aquarium - $3,000

·          Camp Sports, Arts and Crafts, Nature, and Music Programs - $5,000

·          Senior camper leadership program $3,000

·          Catering of barbeque - $3,000

·          Catering of dinner buffet - $3,000

·          Game Night - $2,500

·          Every campers birthday celebration - $1,000

·          Camp pizza party - $1,500

·         Snack Shack - $500 per day

Camp Adventure Signature Items

·          Camp Adventure sweatshirts - $6,000

·          Camp Adventure blankets or beach towels - $5,000

·          Camp Adventure embroidered hats - $4,000

·          Camp Adventure backpacks/duffel bags -$4,000

·          Camp Adventure t-shirts - $3,000

·          Camp Adventure PJs - $3,000

·          Camp Adventure mini-pillows - $2,500

·          Camp Adventure laundry bags  - $1,000

Camper Sponsorship

The cost to send a child to camp is approximately $2000. Sponsorship includes all the operating and year-round expenses for Camp Adventure, including special events and reunions during the fall, winter and spring months. Please remember that donations of all types are greatly appreciated and help to support the overall cost of running Camp Adventure.

For more information or to donate please call Camp adventure at (631) 300-3155 or 1-800-227-2345, or visit our website at cancer.org/campadventure.


Little Wishes:

Camper Welcome Bag Supplies (our goal is to have 150 of each of these items)

·          Sunscreen (SPF 15 or higher) and bug repellent

·          Travel size personal hygiene items (deodorants, toothbrushes, toothpaste, combs, hair brushes, shampoo, etc.)

·          Mini photo albums

·          White cotton t-shirts (child and adult sizes)

·          White cotton baseball hats (adjustable for size)

·          Pillows and white pillow cases

·          Nylon or canvas laundry bags

·          Beach towels

·          Fanny packs

·          Assorted stuffed animals (small)

·          Stationary sets/postcards/stamps

·          Flashlights

·          Rain Gear/ponchos

Activity and Office Supplies:

·          Portable color printer/scanner

·          Digital camera and photo printer

·          Binoculars and telescope

·          Long range walkie-talkies (approx. 30)

·          Assorted musical instruments

·          Halloween costumes, props, statues for haunted house

·          Packing tape

·          Batteries

·          Generator

·          Chocolate fountain

·          Party decorations/balloons/helium tank

·          Paper goods (paper towels, paper plates, cups, plastic utensils)

·          Individually wrapped snacks/cookies/granola bars/fruit roll-ups, chips

·          Hershey products

·          Handi-wipes/moist towelettes, Juice boxes, water bottles

Upcoming Meetings & Events *Camp Adventure*

*Friendly Reminder*

Volunteer Health Forms are DUE by Training Weekend. 


Camper Applications are DUE July 6th!

Please note that we have several meetings & events coming up on the Camp Adventure Calendar. 


Wednesday, 6/20/12 at 6:00 pm
Activities Committee

•  Create activity plans for each event, so that the A-TEAM at camp knows these events well.
•   Make a strategy to get as much of this stuff for FREE as possible. Let’s talk about leads and thoughts on getting the lowest cost.
• Map out what can be done between NOW and our NEXT meeting 

Thursday, 6/21/12 at 5:00 pm

Training Weekend Planning

Volunteers that are interested in helping with the planning of training weekend are welcome to join us at the camp office.

Many Warm Fuzzies,

Melissa & Dave  

DiVAS Half Marathon 10/7/2012

Have some fun with your CaMp FaMiLy and run/walk with us. The DiVAS Half Marathon will be held in Nassau County on a flat and fast course starting and finishing at historic Eisenhower Park. We invite all of our camp ladies to join our Camp Adventure Team and will raise some money for ACS Camp Adventure while having LOTS of FUN :)






The Date: October 7th, 2012

For Non-Runners/Walkers... we would love to have you cheer us on!
We also invite our friends & family of Camp Adventure Family Members to join us. 

Here's the Link:
http://www.runlikeadiva.com/Half_Marathon_Events/Long_Island__NY.htm

FYI from DiVAS Half Marathon:
We have created the CAMPADVENTLI2012 for your group to use to register with to receive $5 off the half marathon registration price. Please note the code is only good for 20 uses for the half marathon only so please distribute it to your group members accordingly. Should you need additional uses, please provide us with the additional names and we will create another code.

We have also added your group name Camp Adventure to the Group Affiliation section of the online registration. Please make sure your group members select your group so we can keep count of how many have registered. PLEASE NOTE: selecting your group will not give you the $5.00 discount. The code must be entered separately when it asks for payment and entered in ALL CAPS. This code will be good through 7/31/12.

Activities Meeting Report from 5/16/12

Our Activities Committee met on 5/16/12 and our events are starting to take shape. We have a lot of surprises for both campers and staff! If you would like to join our committee we can still use some help and we are forming sub-committees for our labor intensive events. Next Activities Meeting is 6/6/12 at 6pm SCT at the ACS Office.

Everybody...We are in need of some help. We would be open to any support we can get in securing the following:

Updated Wish List
Hershey Park Signage or anything Hershey Park Related
Splish Splash Park Related
Disney World Related
Great Adventure Related
Petting Zoo
Glow Bracelets
Inflatable Rides (slides etc.)
Carnival Ride Vendors
Rock Bands to play at Fuzzfest
Videographer
LIFEGUARDS!!
S'mores Sponsor (we need approximately 900 s'mores for the week!)
-Marshmallows
-Graham Crackers
-Chocolate
Candy - we need all kinds
Shaving Cream  - as much as we can get ou hands on!
150 Pizzas on Shelter Island for Tuesday 8/14/12
Catered Dinner vendor for Thursday Night 8/16/12 for approx 250 people

Thank you for all your help!

The Camp Store was a LOT of work and THANK GOODNESS we had our amazing Camp Family to support us. Dave, Jill, Melissa, Rob Baldeo and the Five Star Pool Crew helped us load our vans and cars with all of the supplies early in the morning. Sue Selfridge was our master organizer. 

We set up tents in the parking lot and sold some of our excess items. Lots of our camp family supported the event, including Brittany Abrams, Phyllis Montgomary, Sue Mahon, Lee Pinchuk, Marissa Sinclair, Campers Emily & Cassandra and a VERY Special appearance by Mick Foley.

At the end of the very long day... we were able to get EVERYTHING into the Northport Storage Facility!! Thanks to everybody who helped make it happen. 

Warm Fuzzies,
Melissa & Dave 

Camp Store Fundraiser Saturday 5/12/12 8am - 2pm

Come to the CAMP ADVENTURE STORE on Saturday 5/12/12 from 8 am - 2 pm at the Branch Shopping Center, 116 East Main Street in Smithtown. We could use some help minding the "store" for any volunteers who can come on down and help for a few hours. We will be selling some of our old time favorite camp gear to make room for new supplies and raise funds for this year.

Leadership Meeting Minutes

*Anything confidential will not be posted on the blog.

Leadership Meeting Minutes

May 4^th, 2012

6:00 pm – 8:00 pm

Present: Kathleen Lao, Margaret Toy-Goodwin, Pam Toy, Joanne Ulrich, Jane Abrams, Brittany Abrams, Sue Selfridge, Robert Baldeo, Sue Merola, Kelly DiNoia, Scott Sivco

ACS Staff: David A. Lewis, Melissa Firmes

Review and Feedback Regarding Activities Meeting Minutes:

Overall schedule looks good.

Agreement that the start time at 9:00 am is worth a try

Lots of discussion regarding holding Relay for Life at camp and incorporating our memorial/celebration of life into this activity. Conclusion that the committee was supportive of this change as long as we shape it and make it our OWN, as well as keep the elements that have always made memorial special.

Discussion regarding the idea of “Camp Spirit” being a daily rotating activity (akin to Nature, Sports etc.). Still in early stages of development. Kathleen Lao showed interest in leading this activity and talked about “drum circles”. Pam Toy will also be weighing in on the development of this area. No decision made yet. *also look into “Gifts of Life”.

*Request for a contact to be made to Whales Tales. (Melissa has reached out to Phyllis to make this contact).

Request to also look into a Laser Light Show in addition to the Drive – In Movie.

ACS team to also provide make-up and hair stylists from Look Good Feel Better to join us before Disney Ball.

Application Updates Information

64 Camper Applications / 32 boys & 32 Girls!?!

20 Visiting Volunteer Applications (10 male / 10 female)

68 Volunteer Applications (17 male / 51 female)

Outreach

Dave is reaching out to Shelter Island Fire Department

We will place an advertisement for “housing” in the Shelter Island Reporter. Pam will also be working her connections through the churches.

Pam is also contacting area hospitals to see if we can host a “Day of Camp” at other hospitals.

Yearbook

Pictures Found. We need the program to start working on the yearbook.

Automating searches and better use of Ultracamp

Tom Nemeth will be helping us to design automated tools that will help medical and leadership team conduct searches faster and get better information.

Brainstorm for Metrics:

Allergies

Physical Limitations

Food/Diet

 Night Time Issues

Bed Wetting

Birthdays

Fears about COSTUMES

*Also to bring back to medical committee the need for a doctor’s note to d/c any medications that are listed on physical forms but not dropped off with camper during registration/drop off.

*EPI Pens – need training and awareness

Training & Education

Dave will be certified as a CPR/1^st Aid Instructor before Camp Training weekend. All staff who attend training weekend will receive CPR/1^st Aid certification.

We will also be conducting a HIPPA/Confidentiality training at camp training weekend. Confidentiality will be emphasized for all camp staff.

Crisis Team

Discussion regarding who the crisis team/ vs. leadership team will be at camp and how often they will meet (aside from reacting to crisis).

Leadership team will be a large group, including all of the activity directors, head counselors and medical team. This group will meet at Lunch on Sunday, Monday, Wednesday &Thursday.

Crisis Team will include: Dave, Melissa, Medical Director, Second in command from Medical who will be identified and named by Medical Director, Head Counselors, plus two other key people who will be chosen for their expertise.

BUS

Returning Camper protocol needs a solid plan. We discussed issues with arrival and departure. We need to have a system and well trained staff on these buses to ensure everything goes smoothly.

Storage

We will be moving out of the Hauppauge Storage and hopefully getting a POD that we can load/pack and bring out to camp. Then we can store everything away on the POD and just have it dropped back in the lot and we will not have to UNLOAD at the end of the week. We will look into the feasibility of this.

We will be selling old supplies/t-shirts as a fundraiser for camp. We also need to make room in storage.

CAMP STORE FUNDRAISER: Saturday May 12^th 7am – 2 pm. Location to be announced shortly.

Next Leadership Meeting June 8^th, 2012 Standard Camp Time